How to Request Time at a Meeting

The Roseway Neighborhood Association (RNA) appreciates hearing diverse voices from organizations and individuals, especially when those voices help our mission to maintain and enhance the livability of our neighborhood by making Roseway a better place to live, work, and play. Presenting at a meeting can be a great way to raise awareness to an issue, ask for neighbors’ help, and/or ask RNA for an endorsement.

The RNA board typically meets ten times a year. Board meetings are open to the public, but usually most attendees are board members. Speaking at a board meeting is a great way to bring an issue to the board’s attention, or ask for RNA to endorse a policy or sponsor an organization or event.

RNA also hold quarterly community meetings. Community meetings have much larger attendance and are geared toward topics that the neighborhood is most interested in. Speaking at a community meeting is the best way to share an interesting topic with the neighborhood as a whole.

Meeting time is a limited and valuable resources so RNA needs to ensure that our neighbors’ time is well-spent and that the meeting provides the best value to all those attending. We ask that you provide as much lead time as possible. The agenda for the board meeting is set at least a week before and the agenda for community meetings is set at least a month before.

See the Roseway Calendar for more details about these meetings.

Guidance for Organizations

If you are a member of an organization that would like to present at a meeting, we ask for the following information, and may follow up asking for more detail:

  • What is the main message that you'd like Roseway neighbors to walk away with?

  • The presenter’s name(s), email, and phone number

  • The amount of time needed for the presentation, not including Q&A time. This helps us plan our meetings, and helps determine if we want to say yes, depending on the cause.

  • The earliest and latest date for presenting

  • Whether you can attend in-person or over Zoom

  • If you need any accessibility accommodations

  • Your organization’s name

  • A link to your organization’s website

  • A link to your presentation

  • If a presenter is a resident of the Roseway neighborhood (not required)

  • If you seek sponsorship for an event, please provide a link to the event details, including start and end date and time, location, and description of the event. Also provide a description of the planned use of funds. Note that we can only sponsor events that are open to the public and impact the Roseway community.

  • If you seek an endorsement, a link to the statement or letter, and a deadline for endorsement

RNA will check your organization to make sure that it is in good standing, is well-regarded, and is consistent with the mission and values of the neighborhood association.

If your organization is not registered with the State of Oregon Secretary of State and/or you do not have a website, it will be more difficult for RNA to vet your organization and it is less likely that RNA will approve adding your topic to the community meeting’s agenda.

If you seek sponsorship of an event, you must provide links to a website page and/or social media.

Guidance for Residents

If you are a Roseway resident or property owner who would like to raise a specific topic at a board meeting, you are welcome to share a joys and concern after introductions. If you would like more than a couple of minutes of meeting time, please email us and provide the information above.

Ready to request time at a community meeting? Please fill out this form.

We look forward to hearing from you!